Scheduling & Planning

Meaning

To arrange or organise something — a meeting, call, system, or process — so that it is ready to happen or be used.

Example

"I'll set up a call with the client for Thursday afternoon."

Conversation questions

• How do you set up your workspace or schedule at the start of the week?
• Who usually sets up meetings in your team — you or someone else?

Meaning

To cancel a planned event, meeting, or activity — to decide it will not happen.

Example

"The strategy meeting was called off at the last minute due to a system outage."

Conversation questions

• Have you ever had to call off an event or plan? What happened?
• How do you communicate professionally when you need to call off a meeting?

Meaning

To move a scheduled event to an earlier date or time — the opposite of putting something off.

Example

"The client asked us to bring the deadline forward by two days."

Conversation questions

• How do you handle it when a deadline is brought forward unexpectedly?
• Has a meeting or event ever been brought forward at the last minute? How did you cope?

Meaning

To postpone or delay something to a later time — to decide to deal with it in the future rather than now.

Example

"Let's put off the budget discussion until next week when we have all the figures."

Conversation questions

• What things do you often put off and why?
• Is there a difference between putting something off and making a strategic delay?

Meaning

To prepare or write a formal document, plan, or agreement — usually something official like a contract, proposal, or schedule.

Example

"The legal team will draw up a new contract before the partnership is confirmed."

Conversation questions

• Have you ever drawn up a plan, agenda, or agreement yourself?
• What do you think is important to include when drawing up a project plan?